Coulson Tough PTO Board and Committee Nominations for 2021-2022 It’s time to start preparing for the 2021-2022 school year! At this time, we would like to ask current board members whether they plan to maintain their position as well as invite everyone to consider getting involved in the Coulson Tough PTO. We have many different positions with varying levels of responsibility and time commitment, so there is sure to be something for everyone. We really do need all the volunteers we can get to make next year as successful as possible.
Please use this form to select any positions that you might be interested in filling for next school year. This is not a commitment to fill the position at this stage, but rather an indication of interest so that we may contact you and discuss details further. Positions will be voted on in May, and at that time we will transition from current board members to the new board. Position descriptions are listed below. If you have questions about the time commitment for a position or what it will involve, please email email@example.com. Please submit your nomination form by April 1, 2021.
Executive Board Executive board members set the direction for PTO events and spending with the principal. They attend a monthly exec board meeting, as well as the general monthly PTO meetings. They are well informed of all events and happenings at the school! President - The heart of our PTO! Works with Principal to plan events and schedule. Oversees all committees. VP Membership- Manages membership campaign, Friends of Tough Business, and Membership Toolkit database. VP Fundraising - Manages two school-wide fundraisers each year (e.g. Fall Festival and annual check writing campaign) with help from committee members. VP Programs - Works with teachers to plan, schedule, and execute the field trips. Treasurer - Maintains PTO budget and financials. Background in accounting is helpful but not required. Secretary - Records meeting minutes, sends tax letters and thank you notes. Parliamentarian - Facilitates meetings and ensures they are following the PTO by-laws. Manages nominations for following year.
General Board Most committees are 1-3 people. If there's a committee you'd like to join, but not be in charge of, please ask! The more help the better. Some positions are only active during special events (such as Fall Festival), while others have sporadic work throughout the year. If you have questions about the time commitment for a position or what it will involve, please contact firstname.lastname@example.org.
Outdoor Beautification - Serves as liaison with yard service to maintain and plant flower beds; maintains garden/habitat area when needed. Building Beautification - Enhances areas of the school and entryway with seasonal decorations to make our school warm and inviting. Book Fair Coordinator/Assistants - Coordinate and manage the Fall and Spring Book Fairs in coordination with Librarian. Counselor Liason - Works with counselor to plan Red Ribbon Week activities and other events. Fall Festival Coordinator - Works with VP of Fundraising to plan and manage Fall Festival and oversee festival sub-committees. Busy time is Aug-Oct. Fall Festival Games - Responsible for games/prizes at Fall Festival. Evaluate if new games or prizes are needed, set up games and signs, and coordinate volunteers. Fall Festival Silent Auction - Solicit businesses for auction donations and enter into auction software, process auction times the night of Fall Festival. Fall Festival Raffle Basket - Work with Room Parents to collect raffle items, coordinate basket team, and setup at Fall Festival. Fall Festival Ticket Sales - Create flyers, process tickets, and distribute. Daily work for two weeks before Fall Festival. Fall Festival Vendors/Food - Coordinate and schedule food vendors. Oversee their setup at Fall Festival. Fine Arts Room Parent - Coordinate volunteers for plays, events, and bulletin boards. Home Room Parent Coordinator - Ensures room parents are assigned; communicates information and duties to room parents throughout the year. Hospitality - Coordinates refreshments for Cheers & Tears event and select meetings. Only 2-3 events per year. Library - Facilitates library volunteers and schedule. This position is mainly busy during early fall while setting up the schedule, but responsible for staffing volunteers year-round. Spirit Wear Coordinator - Responsible for design, production, and sales of Spirit Wear merchandise. Busiest at Back to School and Parent Info nights when Spirit Wear is new. Marquee - Updates front marquee at direction of principal. A team of 4 works well allowing for 1 day per month. Partner Share Coordinator - Works with business partners to schedule Spirit Day events; distributes flyers at school. PE Room Parent - Coordinates volunteers for field day, events, and bulletin boards. School Store - Usually 2-3 people, responsible for ordering merchandise and sales on first Thursday/Friday of the month at 7:30am. School Supplies - Facilitates School Supply ordering in the Spring and distribution in August/back to school. Sixth Grade Events - Plans and coordinates 6th grade Back to School and Celebration events. Primarily busy in August and May. Teacher Appreciation - This committee usually has 4-5 people and plans the monthly teacher appreciation events, teacher appreciation week, and Friday treats. Teacher/Staff Birthday Treats - Provides treats for the teachers/staff on their birthdays. Winter Wonderland - This committee usually has 2-3 people that plan, set up, and run Winter Wonderland in December. Shopping and planning in November/December, and full week of work in December. Yearbook Coordinator- Manages production of yearbook, as well as sales and distribution. Yearbook Assistant - Assists Yearbook Coordinator with photographs as well as design and production of yearbook. Yearbook Photographer - Takes pictures at various events for yearbook.